Microsoft Project & Portfolio Management: A complex and powerful approach to the best PPM
Microsoft Project & Portfolio Management: A complex and powerful approach to the best PPM review
- Full support for Microsoft Power Platform and Dataverse
- Can access tasks in multiple ways such as MS Teams, MS Project
- Ability to cross-check department status on projects
- Avoid overlapping jobs
- Easy to use
- Enhance visibility and communication
- Managing the scope of implementing PPM can itself be a due diligence lesson in managing projects
- Need strong change management and training to use
- Multiple licenses are required for different apps
Microsoft Project & Portfolio Management Quick Info
Mobile platforms supported:
Free Trial Supported:
What is Microsoft Project & Portfolio Management?
A complex and strong approach to best practice Project and Portfolio Management
Microsoft Project & Portfolio Management (MS PPM) is a fully centralized system to manage projects and portfolios across a wide range of markets, all while utilising the core MS PPM applications.
You see it is not just the use of Microsoft Project. It is the smart well-thought framework of how Microsoft Project connects to a wide range of Power Apps and Office 365 apps and the education on how to use them to collaborate and work on project tasks.
The result can be a very strong and robust portfolio and programme management system, as you would expect. The road to get there can be a challenging one. So at Total Software Info, we want to share our insight and research and help make it clearer if MS PPM is right for you.
Where do we start? Well, let’s start with Microsoft Power Platform.
What is the Microsoft Power Platform?
The Microsoft Power Platform (MPP) is the workhorse behind the core MS product offering. When configured and set up correctly, you will essential have effective and strong PPM.
The MPP has 3 core services.
Power Bi – ( the power business intelligence offering)
Power Automate – (Previously MS Flow and a powerful automation workflow tool)
Power Apps – Launched with Office 365, Power Apps give you the tools to set up integration and connectors between apps.
What makes Microsoft Project a full MS PPM solution
Using MPP with Microsoft you can start setting up best practice Portfolio and Project Management.
A simple example of this working harmoniously would be this.
All your projects running with MS Project Online.
All resources utilizing MS Teams for communication.
MS Teams connect via Power Apps to collaborate on tasks from within MS Project.
MS OneNote to store the minute meetings of a project task organised in MS Teams.
Using Power Bi to drill down and pull reports. Both natively in Teams, and MS Project. Showcasing data the project managers need, effort, cost, time, workload and so forth.
Using Power Apps and Power Automate to automate responses, creation of tasks, notifications to project members, reminders, project creation, project schedules and many more possibilities.
We did say that in reality there could be gaps. And what we mean by that is, without the right guidance there is a very good chance your team, end-users, project members and stakeholders may be quite overwhelmed by the complexity that MS PPM offers. Has the change management been strong, the training, and the communication?
We have also had customers ask us about pricing, what products do they buy. From our experience, your Microsoft Partner will guide you on best practice software asset management, as part of your Microsoft corporate subscription and help to allocate the right product licenses to users and computers.
So where other tools like Asana and ClickUp rely more on a single application that covers many facets but within say a few different license plans. What MS PPM offers is no limitation to how complex or large your project management requirements are.
This is backed up by the offering only being available to end-user companies via the Microsoft Partner Network. Where you can be sure an approved Microsoft Partner has a strong understanding of what successful PPM implementation looks like.
From our experience, we know that large corporations, government departments and likes will benefit from the power this offers. But in reality, the cost to set up this really will price it out of the small to mid-market completely.
So with that, all cleared up and hopefully, if you weren’t before, you now understand what MS PPM will offer you. Let’s carry on through our Total Software Info review and you see all the information we have researched for MS PPM.
Microsoft Project & Portfolio Management Best Features
Microsoft Project & Portfolio Management Best For
What do the team here at Total Software Info think are the best use cases for Microsoft Project & Portfolio Management.
Microsoft Project & Portfolio Management Best Features:
Microsoft Project & Portfolio Management Best Industries:
Microsoft Project & Portfolio Management Tools Features
Microsoft Project & Portfolio Management Pricing Info
Microsoft Project & Portfolio Management Package Pricing Based on License Types, Currencies, Duration:
License types and prices:
Currencies available:USD EUR GBP JPY AUD RMB CAD CHF CNY HKD NZD SEK KRW SGD
Can Microsoft Project & Portfolio Management have a range of licenses?You can utilise a range of licenses, now that Microsoft is moving more and more into the cloud.
One caveat is that some countries have restrictions on cloud licenses for employees in different tax zones. We would advise you to check this when you get a license. It's not a common problem, but as more workers are becoming global it can lead to little tax implications.
The main cloud-based solution licenses are Project Plan 1, Project Plan 3 and Project Plan 5.
The on-premise options, that we would say are what traditional MS Project gurus will be familiar with now offer Project Standard 2021, Project Professional 2021 and Project Server.
You will also need to consider any costs associated when using other Microsoft core apps.
Does Microsoft Project & Portfolio Management have a trial?Status: Free Trial
Are you interested in a trial forClick here to try Microsoft Project & Portfolio Management.
We find it is important to know how long the contract options are,
this helps with financial planning when procuring software.
The current contract duration
options for Microsoft Project & Portfolio Management are:
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Specification: Microsoft Project & Portfolio Management: A complex and powerful approach to the best PPM
Microsoft Project & Portfolio Management Company Overview
Microsoft Project & Portfolio Management COMPANY INFORMATION
|Company Name||Microsoft Corporation (MSFT)|
|Number of Employees||181000|
Antigua and Barbuda
Asia Pacific HQ
Bosnia and Herzegovina
British Indian Ocean Territory
Central African Republic
Central & Eastern Europe HQ
Cocos (Keeling) Islands
Falkland Islands (Islas Malvinas)
French Southern Territories
Heard and McDonald Islands
Hong Kong SAR
Indian Ocean Territory
Isle of Man
Ivory Coast (Côte d'Ivoire)
Northern Mariana Islands
Papua New Guinea
São Tomé and Príncipe
St. Kitts and Nevis
St. Pierre and Miquelon
St. Vincent and The Grenadines
Trinidad and Tobago
Turks and Caicos Islands
United Arab Emirates
Wallis and Futuna
|Key People||Satya Nadella - Chairman and Chief Executive Officer|
Brad Smith - President and Vice Chair
Microsoft Project & Portfolio Management Frequently Asked Questions
SMB and Mid Market Enterprise
Sales Information Technology Other: Banking, Computer Software, Construction, Education Management
Microsoft Project & Portfolio Management has the following user interface customizations:
The interface stays within the MS Project Online ecosystem. You can view projects by Grid, Board, Timeline. Also, your custom fields and forms will show.
Microsoft Project & Portfolio Management has the following workflow customizations:
Using the Power platform you can leverage PowerApps and Power Automate, the previous Microsoft Flow product.
Using Project Online, you can utilise the power of this.
If you haven't got into using the Power platform yet, you are also able to leverage the Office 365 tools such as MS Teams where workflow can be connected for areas such as tasks where meetings occur, and Teams is the meeting tool.
Teams can combine a range of apps like OneNote for meetings, PowerBI for reports.
Microsoft Project & Portfolio Management has the following report customizations:
Natively you can view content by Grid and Gantt. Power BI offers an out of the box report engine for MS Project. Allowing projects managers to manage the effort, timelines, budgets and more.
Does Microsoft Project & Portfolio Management support creation of new objects:
With Project Online, using the Microsoft suite of developer tools, primarily with integration to SharePoint and Microsoft Visual Studio. You can have strong control of object use through your project system.
Microsoft Project & Portfolio Management has the following native integrations available:
Using Power Platform connectors you get a large range of supported connectors to popular applications.
You also get the full connectors within the core Microsoft Office 365 app verse.
Microsoft power Platform
Below we have our info of API options for Microsoft Project & Portfolio Management
API Auth Methods:
OAuth2|API Key|Access Token
API WSDL Support:HTTP|SOAP|JSON
API Objects Accessible:The basic Project Online API supports the following standard actions.
Checkin and publish project
Create new resource
Creates new project
Creates new task
Get project summary task
By using the Microsoft Power Platform, such as Power Apps and Power Automate, you can leverage the full API capability for the customer app development and process automation. As well as business analytics with Power BI.
Within Microsoft, there is the connector reference which is a very large and comprehensive overview of all the connectors and API within the Microsoft ecosystem. Most importantly using Power Automate, Power Apps and Azure Logic Apps.
Then going a step further, the use of Microsoft Dataverse within the Microsoft Power Platform. Is the way Microsoft manages all data and it's all API supported through all data points.
API Cost:Free/Part of Existing Subscription
You can also have a good read of theAPI Documentation Here
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